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These forms need to be completed online by the Employee. 

• Military Science Tuition Waiver
• Southwest Tech Tuition Waiver

Tuition Waiver Details

Eligibility is determined by the work status of the employee on the first day of class. Regardless of when the waiver is submitted.

• Employees can receive a full Â鶹¹û¶³ÊÓƵ waiver for tuition waivers for as many credit hours as they'd like, as long as it does not interfere with their regular work schedule as described below.
• Students will pay all of the special course fees.
• Regular "student fees" are also waived if the employee takes 9 credit hours or less.
• If a class is determined to be work-related, a benefit eligible employee may request to have 3 work hours per week waived and another 3 work hours flexed and rescheduled.
• Spouses of employees are entitled to the same tuition waiver benefits as the employee.
• Unmarried dependent children to age 27 get half-tuition waivers.
• Tuition Waivers must be received in HR before the full reimbursement (100% tuition refund) drop date for each course.
• Tuition Waivers must be filled out each semester the student is enrolled and resubmitted if class schedules change or drop.

For all inclusions and exemptions, please review policy #8.2.1.

Tuition waivers are due, fully signed, prior to the full-price class drop date, each semester.

Find a full list of semester drop dates from the Academic Calendar

Exclusions

The following programs have tuition associated, but are excluded from the Faculty/Staff Tuition Waiver.

• PsyD program
• Academic Partnerships (AP classes)
• Speedway

IRS Income Tax Implications of Tuition Waivers

Graduate-level taxable tuition Information

Master’s tuition waivers for employees, their spouse, or their dependents (under 24) that exceed the $5,250 limit will be included in taxable earnings, reported on your W-2 form and the appropriate taxes will be withheld.

Dependant taxable tuition Information

Tuition waivers for dependents 24 years and older in undergraduate and graduate-level classes, will be included in taxable earnings reported on your W-2 and appropriate taxes will be withheld.

Using the “Qualifying Child Rules,” from the IRS, children age-out of “dependent child status” for tax purposes at age 19 unless they are a full-time student, then they are aged-out of “dependent child status” at 24 - unless they are permanently and totally disabled. If your dependent using the tuition waiver is 24 or older and is permanently and totally disabled, please contact HR.

If there is a taxable amount for your tuition waivers, you will be contacted by payroll via email prior to the additional amount added. Watch your email for information.